Logistics & Purchasing Coordinator (#542)

Stavanger, Sola, Norway

Our Core Values are at the heart of who we are, and everything we do….     

People.    

Planet.     

Product.

Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world. 

Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms—across race, ethnicity, gender, age, disability, sexual orientation, religion, and background—and we are dedicated to creating a culture of equity and belonging. Our hiring practices are rooted in fairness and integrity, focusing solely on an individual’s abilities, contributions, and potential. We strive to ensure that every employee and candidate feels seen, heard, and valued as they grow with us.

About the role:

Location: Stavanger

Hours: Full Time

The Logistics & Purchasing Coordinator is responsible for managing the procurement of goods and services, coordinating transportation and distribution logistics, and ensuring the timely and cost-effective delivery of materials, all for the operations & projects at Motive Offshore Group in Norway.

For Logistics, this role is crucial for supporting the project delivery team with various tasks, including but not limited to; planning and forecasting of equipment, project meetings, internal/external communications, schedule updates & logistical arrangements to keep the projects running smoothly.

For Purchasing, it is a key function for the business when procuring essential goods, equipment and services as required, ensuring internal process and procedures are followed.

About the team:

You’ll be joining our Motive team, who are mainly based in Stavanger. Over the past few years, this team has grown significantly as Motive continues to expand, and our intention is to continue this. Reporting into Operations Manager Norway, you’ll be working alongside an operations team that strive for high quality service of work. 

You will also be working alongside a committed and proud Motive team globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment. 

Responsibilities:

People

• Adopting and promoting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Liaise and correspond with key stakeholders e.g. clients, suppliers and other Departments in a professional manner; developing and maintaining good working relationships.
• Participate in internal handover/KOMs.
• Supporting and assisting Project Managers.
• Communicate with procurement, manufacturing and workshops to determine delivery dates.

Planet

• Immediately report all accidents, incidents, near misses or environmental concerns
• Adhere to and participate in company-wide sustainability policies, procedures and initiatives as they are developed to support our Net Zero objectives.
• Ensure compliance with relevant laws, regulations, and ethical standards.
• Identify and report any project risks and support the development of appropriate mitigation strategies.

Product

Logistics

• Coordinate inbound and outbound logistics activities, including transportation, warehousing, and inventory management.
• Preparing import declarations using commercial invoices and packing lists.
• Planning & forecasting of equipment/logistical requirements for upcoming operations.
• Plan and track shipments, ensuring timely delivery and cost-efficiency.
• Manage customs documentation, freight forwarders, and logistics service providers
• Maintain status of all rental equipment within company equipment utilisation system.
• Liaise with operational teams to ensure timely and accurate allocation of equipment, logistic arrangements, load outs & demobilisations.
• Consistently review and monitor shipping methods to reduce costs and delivery times.
• Identifying and off-hiring cross-hired equipment to suppliers.
• Manage all logistics-related complaints, issues, and damages efficiently.
• Preparation of project specific documentation & progress reports as required.
• Conduct regular quality checks to ensure project adherence to established standards.
• Review & maintain the accuracy of projects, scope & schedule.

Purchasing

• Support procurement activities based on project specifications and client requirements.
• Source, evaluate, and negotiate with suppliers to ensure the best price, quality, and delivery terms.
• Prepare and process purchase orders and requisitions.
• Maintain accurate purchasing records and vendor databases.
• Monitor supplier performance and maintain strong vendor relationships.
• Ensure compliance with company policies and procurement standards.
• Create POs in line with required delivery times form the various authorised requisitioners.
• Administration of purchase orders within purchasing system.
• Completion of costing sheets and submit to Finance for invoicing in a timely manner.
• Manage internal records and processes.
• Liaise with operation department and Finance and carry out sufficient expediting to ensure that all delivery times are sufficient to meet project deadlines.

Required skills / knowledge:

• Proven experience in logistics, purchasing, or supply chain roles.
• Knowledge of procurement procedures and supply chain operations.
• Familiarity with logistics software
• Strong negotiation, communication, and organisational skills.
• Ability to analyse data and make cost-effective decisions.
• Good understanding of import/export regulations
• Experience in freight forwarding/import/export operations
• Strong IT skills in MS office including outlook, excel and word. 
• Good attention to detail & ability to multi-task

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. Every region we operate in, bring their own wonderful cultures & ways of working. And as a global business, you will become colleagues with people not only in the UK, but also in Taiwan, Singapore, the UAE, Norway, Brazil and in the US. You can look forward to becoming part of our people-centred approach that sees us work closely together, supporting clients and projects in multiple countries across the world.

People are at the heart of everything we do and we’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen school leavers work their way to senior positions, people relocate to other parts of the world and countless colleagues develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps us continuously improve as a business, an employer and carry out the services we have become renowned for. At Motive, we believe in growing together. We are One Team, One Motive, and your journey is part of our shared success.

Alongside this, you'll get:

(* Received upon successful completion of probation)

• Feriepenger (Holiday Pay)
• Private Treatment Insurance
• Long Service Awards
• Employee Referral Scheme
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you. 

You can apply by sending us a Resume with any supporting documents telling us why you’d like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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