Sales Administrator - 1-year Fixed Term Maternity Cover (#467)

Aberdeenshire, Aberdeenshire, United Kingdom

Our Employee People Values are at the heart of who we are, and everything we do….     

People.

Planet.

Product.

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group and we encourage an inclusive, innovative and collaborative workplace that allows our employees & candidates to positively work towards their career potential.

About the role: 1-year Fixed Term

Location: Hybrid, Aberdeenshire

Hours: Full time

We are hiring for a Sales Administrator as part of our European Sales team, based in Aberdeenshire. In this role, you will be providing administrative support to stakeholders, dealing with telephone calls, emails and other correspondence in a professional manner thereby contributing to the efficient and effective coordination and processing of all Sales Enquiries and Order Confirmations.

This is a 1-year, Fixed Term Maternity Cover contract, however, will contribute significantly to the team, business and the services that we at Motive provide. 

About the Team:

You will be joining our Sales Division, reporting directly to the Proposals Manager and working closely with a dynamic team of professionals dedicated to delivering exceptional customer service.

The Sales team is central to Motive's operations, ensuring that highest standards are consistently worked towards and improved upon, to meet the demands of our clients worldwide. This role will contribute to maintaining and improving the services we provide to our clients and helping drive the success of Motive's sales efforts.

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities: 

People

• Adopting and promoting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Work closely with the Sales Team, coordinating enquiries as necessary.
• Liaise and correspond with key stakeholders e.g. clients, suppliers and other Departments in a professional manner; developing and maintaining good working relationships.
• Provide sales support to Motive Offshore personnel based overseas as required.

Planet

• Assist in the completion of vendor approval documentation.
• Attend exhibitions and sales events as required.
• Undertake training and CPD as required.
• Comply with and promote health, safety, quality and environmental regulations and policies, and the Company’s management system.
• Be a positive ambassador for Motive Offshore Group Ltd.

Product

• Organise and coordinate the registration of new enquiries on Salesforce.
• Coordinate opportunities logged on Salesforce within the Motive Offshore Group and fulfil a Salesforce Administrator role, including updating the system regularly.
• Prepare proposals to the required standards for all Divisions
• Assist with sales enquiries and sales initiatives as required
• Monitor sales outlook mailbox and allocate/forward emails as required.
• Process contract reviews and complete the necessary documentation
• Provide administrative support to Sales including diary planning, briefing packs for meetings, room bookings and travel arrangements as required
• Prepare Sales reports and other documentation for Sales meetings.
• Assist opportunity owners in obtaining and recording on Salesforce customer service and satisfaction results.
• Assist with Sales Coordinator tasks involving other MOG Divisions as required.
• Monitor the group info mailbox and allocate/forward as required.

Required skills/knowledge:

• Experience working in a Sales or Customer Service environment
• Good understanding of office management principles
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organised with a customer-oriented approach
• Excellent knowledge of MS Office
• Ability to work on own initiative and as part of team
• Good presentation skills

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Singapore, Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and us carry out the work we provide.

Alongside this, you’ll get:

(* Received upon successful completion of probation)

• 34 days holiday per annum
• Employer Pension contribution
• Life Assurance equal to 3 x salary
• Healthcare Cash Plan
• Employee Assistance Programme
• Long Service Awards
• Motive Retail Discount/Reward Scheme*
• Gym Membership*
• Electric Car Scheme*
• Cycle to Work Scheme*
• Reduced membership of Costco card
• Employee Referral Scheme
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you. 

You can apply by sending us a CV with any supporting documents telling us why you’d like to work with us at the Motive Offshore Group. 

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at the Motive Offshore Group, email us at recruitment@motive-offshore.com.

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