Assistant Project Manager (#564)

Aberdeen, Aberdeenshire, United Kingdom

Our Core Values are at the heart of who we are, and everything we do….     

People.    

Planet.     

Product.

Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world. 

Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms—across race, ethnicity, gender, age, disability, sexual orientation, religion, and background—and we are dedicated to creating a culture of equity and belonging. Our hiring practices are rooted in fairness and integrity, focusing solely on an individual’s abilities, contributions, and potential. We strive to ensure that every employee and candidate feels seen, heard, and valued as they grow with us.

About the role:

Location: Westhill/Hybrid

Hours: 37.5 hours per week

The Assistant Project Manager supports the success of projects by coordinating with various departments and subcontractors. 

Reporting to the Project Manager, this role is responsible for ensuring project cost, schedule, and contract objectives are met through effective planning, tracking, and reporting. It will involve supporting the managing of budgets, reviewing contracts, handling variations, and ensuring compliance with project policies and procedures. The individual collaborates closely with project managers, clients, and other stakeholders to maintain project integrity and ensure successful outcomes.

As our Assistant Project Manager within our Rentals division, you’ll be integral to the success of our Projects, but also key to how we carry out the unsung and sometimes unseen stages of the process. From Cost Management, to Scheduling to Reporting, you’ll provide the necessary backing to our teams in Europe and beyond to ensure we achieve what we aim to do, together, with the client and their requirements front and centre.

About the team:

You will join a highly skilled and dedicated team that prides itself on delivering top-quality work and consistently exceeding expectations. This is a team that is used to working with meticulous attention to detail and meeting high standards. 

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities:

People

• Adopting and promoting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Allocate resources effectively to ensure project success.
• Lead and motivate project teams to achieve project objectives.
• Facilitate team meetings, workshops, and discussions as needed.
• Prepare and present project reports to stakeholders and senior management.
• Foster a collaborative and positive team environment.
• Develop and maintain relationships with vendors, suppliers, and external partners

Planet

• Adhere to and promote Motive's sustainability initiatives, contributing to Net Zero objectives
• HSEQ – compliance with health, safety and environmental regulations, and the company’s management system.
• Adherence to client safe working practices and quality assurance systems
• Ensure compliance with relevant laws, regulations, and ethical standards.
• Responsible for ensuring that project activities comply with all relevant Health, Safety, Environmental, and Quality (HSEQ) processes, procedures, and regulatory requirements. 
• Identify and manage project risks and develop appropriate mitigation strategies

Product

Project Control

• Liaise closely internally to ensure scopes of work, project specifications, priorities, plans, schedules, and any other information required to successfully deliver against all clients’ requirements are clearly communicated, understood, and agreed.
• Support the development of project plans, including tasks, timelines, and resource allocation.
• Monitor project progress, track milestones, and manage potential delays.
• Conduct regular quality checks to ensure project deliverables meet established standards.
• Support the management of scope changes through formal change control processes.
• Evaluate project performance and identify opportunities for improvement.
• Ensure timely project closure, stakeholder sign-off, and project reviews.

Cost Management

• Develop and manage project budgets, forecasts, and financial reports.
• Monitor project expenditures and ensure alignment with approved budgets.
• Perform variance analysis and recommend corrective actions when necessary.
• Tracking labour and expenditure for ongoing projects against budget.

Schedule Management

• Create and maintain project schedules.
• Track project milestones and deliverables, ensuring timely completion.
• Identify schedule risks and propose mitigation strategies.
• Maintain, develop and monitor project plans, scope, schedule, and work hours.
• Assist with planning including project travel, accommodation and any training required for Motive personnel.

Contact Administration

• Review project contracts, ensuring compliance with terms and conditions.
• Handle Variations, Orders, and Requests (VORs) and track their impact on cost and schedule.
• Coordinate with contracts and procurement teams for contract modifications or clarifications.

Reporting and Documentation:

• Generate and present regular project performance reports.
• Maintain accurate and up-to-date project documentation.
• Support internal and external audits related to project performance and compliance.
• Compile Project Documentation/Mobilisation Packs including all project and testing information for issue to allow manufacture / mobilisation to be completed.
• Document project processes, lessons learned, and best practices for future reference.

Required skills / knowledge:

• Experience of working within a Projects environment & supporting client with similar equipment would be advantageous
• Demonstrable operational experience supporting client organisations, leading teams and strong commercial awareness with excellent safety behaviours and focus on customer satisfaction.
• Project Management and/or business qualification would be an advantage.
• Relevant experience in a Mechanical or Engineering
• Strong IT skills in MS office including Outlook, Excel and Word. 
• Meticulous attention to detail and strong organisational skills
• The ability to multitask in a fast-paced environment
• Effective communicator at all levels, with the ability to create strong and trusting relationships

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. Every region we operate in, bring their own wonderful cultures & ways of working. And as a global business, you will become colleagues with people not only in the UK, but also in Taiwan, Singapore, the UAE, Norway, Brazil and in the US. You can look forward to becoming part of our people-centred approach that sees us work closely together, supporting clients and projects in multiple countries across the world.

People are at the heart of everything we do and we’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen school leavers work their way to senior positions, people relocate to other parts of the world and countless colleagues develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps us continuously improve as a business, an employer and carry out the services we have become renowned for. At Motive, we believe in growing together. We are One Team, One Motive, and your journey is part of our shared success.

Alongside this, you'll get:

(* Received upon successful completion of probation)

• 34 days holiday per annum
• Employer Pension contribution
• Life Assurance equal to 3 x salary
• Healthcare Cash Plan
• Employee Assistance Programme
• Long Service Awards
• Motive Retail Discount/Reward Scheme*
• Gym Membership*
• Electric Car Scheme*
• Cycle to Work Scheme*
• Reduced membership of Costco card
• Employee Referral Scheme
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you. 

You can apply by sending us a Resume with any supporting documents telling us why you’d like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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