Personnel Logistics Coordinator (#473)

Aberdeen, Aberdeenshire, United Kingdom

Our Employee People Values are at the heart of who we are, and everything we do….

People.    

Planet.      

Product.

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group and we encourage an inclusive, innovative and collaborative workplace that allows our employees & candidates to positively work towards their career potential.

About the role: 

Location: Hybrid, Aberdeenshire

Hours: 37.5 hours per week 

The Personnel Logistics Coordinator will act as focal point for the Coordination of project personnel logistics, offshore field personnel, clients and delivery team regarding mobilisation, de-mobilisations and crew changes.  The Personnel Logistics Coordinator will effectively communicate with the offshore team on a day-to-day basis as required.

About the team:

You’ll be joining a hardworking and skilled team, who are used to working to high standards specifications of work. As part of our team of offshore Equipment Operators, you’ll be supported by our Personnel Logistics Manager and our projects for the UK & Europe.

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities:

People

• Adopt and promote the Motive Offshore Group People Values and ensuring their use is embedded throughout.
• Responsible for mobilising and demobilising personnel from worldwide locations in a timely and cost-effective manner to meet required dates 
• Check and ensure that all offshore certification is in date prior to mobilisation; Inc but not limited to Passport, Seafarers ID, Offshore Survival Training Certs, Medical Fitness Cert (OGUK and company Medical), and any other certification required for the job
• Book and manage all travel (flights/car hires/hotels/trains) with the company Travel Management Company, ensuring Travel is arranged as per contractual and operational requirements and in line with Work Instructions

Planet

• Ensure safety, quality and operating efficiency of all offshore field personnel meets the highest of standards.
• Ensure operating procedures are implemented and if possible improved across all responsible sectors.
• Ensure HSEQ standards are met and contribute to improvements where possible.
• Prepare internal and external reports using Microsoft Office programs as necessary.
• Ensure all offshore personnel expense claims are checked and authorised in a timely manner
• Ensures all third-party invoices are checked and collated for recharging.

Product

• Liaising and supporting different departments as needed.
• Develop strong working relations with key stakeholders – clients, colleagues etc.
• To be a positive ambassador for Motive Offshore Group Ltd.
• Keep in regular contact with offshore field operations personnel.
• Liaise with client(s) on their requirements as necessary.
• Create, check and update offshore field personnel utilisation records / tracking system
• Participate in on-call rota.

Required skills / knowledge:

• Must have significant previous experience in the mobilisation of people
• Must be well organised and focused on achieving results
• Must be able to work under pressure and in time constraints
• Strong organisational skills with a good ability to prioritise and work to deadlines
• Understanding and appreciation of the offshore industry training/certification requirements
• A high level of confidentiality with excellent interpersonal and customer facing skills
• Strong communication skills both written and verbal
• Ability to cope with change in a busy working environment
• Ability to work well within a team
• Flexibility and willingness to learn

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and us carry out the work we provide.

Alongside this, you’ll get:

(* Received upon successful completion of probation)

• 34 days holiday per annum
• Employer Pension contribution
• Life Assurance equal to 3 x salary
• Healthcare Cash Plan
• Employee Assistance Programme
• Long Service Awards
• Motive Retail Discount/Reward Scheme*
• Gym Membership*
• Electric Car Scheme*
• Cycle to Work Scheme*
• Reduced membership of Costco card
• Employee Referral Scheme
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you.

You can apply by sending us a CV with any supporting documents telling us why you’d like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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